Guest Welcome

Full legal name *

Your phone number *

Your email Address *

Date of arrivalPlease enter your date of arrival. This can be updated later on by contacting us

Expected date of departureWe know things can change but what is planned for now?

Estimated time of arrival at the communityThis can be updated later on by contacting us

I am arriving by

Date of Birth *

Nationality *

Medical conditionsTo ensure your safety and well-being, we'd appreciate it if you would disclose any information that may be relevant in a medical situation. This information will be kept strictly confidential and is not mandatory.

MedicationTo ensure your safety and well-being, we'd appreciate it if you would disclose any information that may be relevant in a medical situation. This information will be kept strictly confidential and is not mandatory.

Dietary Preferences & Restrictions *Please indicate any dietary preferences or restrictions you have so our kitchen team can do their best to accommodate you. (This is separate from severe allergies).None/OmnivoreVegetarianVeganGluten-FreeOther

Privacy Consent

Data Protection, Retention, and Privacy: Agape Crete is committed to protecting your personal information in compliance with the General Data Protection Regulation (GDPR).

Data Security: The information provided on this form will be stored securely. Access is strictly limited to Agape Crete management for the purposes outlined in this document.

Data Retention: This form and the personal data it contains will be kept for the duration of your volunteer stay and for a period of six (6) months after your departure date to allow for the settlement of any potential insurance claims. After this period, the form and all copies will be securely and permanently destroyed.

Your Rights: You have the right to access and request a correction of your personal data at any time during your stay.

Insurance and Data Privacy Consent

By signing below, I acknowledge and consent to the following:

I have read and understood the Data Protection and Retention policy outlined above.
I authorize Agape Crete to use the personal and medical information I have provided on this form to secure insurance coverage on my behalf.
I consent to Agape Crete using my emergency contact and medical information in the event of a medical emergency.

I consent to the Data Protection Policy and Insurance Terms above. *

Full name of Emergency Contact *Please provide the details of someone we can contact in case of an emergency.

Relationship to You *ParentPartner/SpouseSiblingFriend

Contact Phone Number (including country code) *Of your emergency contact

Email Address of Emergency Contact

MEDIA & COMMERCIAL RELEASE FORM

We are honored to have you here. To share the teachings from our retreats with the wider world, we often film our sessions for our Digital Library. We want to be transparent about how we use this footage and ensure you feel comfortable with your choice to be seen—or not seen.

1. The Activity

During your stay, we may be photographing or recording video/audio during sessions, meditation practices, seminars, as well as communal meals and daily activities in our community.

2. Your Choice (Please check the boxes in the next form field)

OPTION A: MARKETING (Sharing the Vibe) I grant Agape Community Crete, its successors, and assigns ("The Company") the right to use my image/voice for promotional purposes only (Instagram, Website, Newsletters, etc.) to share the atmosphere of our retreats and the community life.

I understand there is no financial compensation for this use.

OPTION B: DIGITAL LIBRARY (Sharing the Teachings) I grant The Company the irrevocable, worldwide, perpetual right to use my image/voice in paid commercial products (Digital Library, Online Courses, Educational Series). I understand these are sold to the public to support our mission.

Agreement: I acknowledge that these products are sold commercially and I am not entitled to royalties or revenue share.

Our "Comfort & Privacy" System:

If you checked Option B: You are welcome to sit anywhere, including the "Filming Zone" (front rows).
If you did NOT check Option B: We fully respect your privacy. Please seat yourself in the designated "Privacy Zone" (back rows/sides) so you can relax without being filmed.
Note: Sitting in the front "Filming Zone" implies consent to be filmed, even if this box is unchecked.

3. Understanding Our Commercial Agreement

To ensure we can release these courses without legal risk, we need a firm commitment from those who agree to participate in them. However, we also honor the vulnerability of deep work.

Commitment to the Project (Reliance): I acknowledge that The Company invests significant resources to film and edit these courses based on my consent. Therefore, I understand that generally, once production begins, my consent to be in the commercial product is final and withdrawing it later would cause financial damage for which I would be responsible.
The "Deep Work" Safety Net: We recognize that deep processes are unpredictable. Unlike standard lectures, participatory sessions can lead to moments of significant vulnerability—whether emotional (e.g., deep release, crying) or physical (e.g., removing clothing, intense sweating, or physical expression). If a session leads to a moment where you feel exposed and do not wish to share it with the world, you may revoke your consent for that specific footage immediately after the session ends, overriding your previous signature. We prioritize your dignity over our footage.
Legal Waiver: To the extent necessary for commercial distribution, I waive rights regarding the commercial use of these recordings under relevant privacy laws (including Israeli Privacy Protection Act & EU laws), provided the content is used as described in Option B.

4. Release & Jurisdiction

I release The Company and its team from standard claims of defamation, invasion of privacy, or copyright infringement regarding these uses.

5. Governing Law

To the extent legally permissible, this agreement is governed by the laws of Greece. We agree that any legal matters regarding this contract with the Greek entity will be handled in the courts of Heraklion, Crete.

6. Transfer of Rights

To ensure the Digital Library can continue to exist if the company structure changes, The Company reserves the right to transfer these rights to a successor or operating entity.

7. Validity

If one part of this agreement is found invalid under applicable law (including GDPR/Israeli Law), the rest of the agreement remains valid.

Your Choice (Please check the boxes to agree) *Please select either or both of the options belowOption A: Marketing (Sharing the vibe)Option B: Digital Library (Sharing the teaching)

Media release Signature *

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Welcome to the Agape Community Crete!